|
Email has been the dominant channel
of communication in any business
enterprise of today, it is the most
important tool for any EO
(Enterprise Organization ) to make
and break itself and it members, it
is the host of regulations that
apply to the sending, receiving and
use of email. Managing and
maintaining the credibility,
authenticity, reliability and
viability of the outbound emails is
a major issue of concern for any EO.
EO’s are suddenly tasked with a
serious question regarding the
regulation and control over the
outbound Emails.
Email Governance thus can be
explained as a process of rethinking
completely the business
communications (out going) and
related sensitive data (based on
following criteria – Content,
Branding and Legal Issues).
This advanced Email scanning and
other technologies can help
organizations to achieve trusted
email communications, and reduce the
legal risks of regulatory
compliance. Email monitoring is
sensitive and important as Business
communication are eternal and always
lie somewhere beneath even when the
process has been completed, so, it
should be done in such a way that it
leaves an everlasting positive
effect on both the ends.
Email scanning is an emotive issue
and takes with it its pros and cons.
Many employees and civil liberties
complain that it hinders personal
privacy. This is ironic; monitoring,
blocking and managing sensitive data
and information being traversed
within the organization or even
outside it, is primarily to protect
the corporate information
assets(including reputation) and is
not intended to break senders
privacy; the scanner is not at all
interested in the senders Email, if
it is perfectly alright when checked
against corporate’s requirement.
|
Block improper Email content but
grant access to legitimate and
time-sensitive data.